Lecture capture tutor agreement

Thank you for agreeing to participate in the University of Southampton’s lecture capture system.  This covers, Panopto or any other method of lecture capture used at the University. The system enables you to record live lectures or other sessions and make them available to students to view on demand. You can choose which sessions you record and can delete recordings at any time, provided you give your students fair warning.

• The lecture capture system only focuses on the tutor (or presenter) so students will not ordinarily be recorded although any questions or comments they make during the lecture will be recorded. It is important that tutors alert students to the fact that a lecture is being recorded and this can be done by announcement at the start of the lecture, which should be recorded or by showing a PowerPoint slide at the beginning of a lecture (an example is given in the Lecture Capture Guidance). Students who do not wish to be recorded can ask, using a prearranged signal if required, for the recording to be paused while they ask a question or make a comment.
• Be aware of intellectual property rights and review the JISC Tutor checklist for lecture capture https://www.jisc.ac.uk/guides/recording-lectures-legal-considerations
• Ensure that recordings do not:

(a) infringe the intellectual property rights, including copyright, of any third party;

(b) contain any restricted information in actionable breach of confidence or in breach of data protection law; and

(c) constitute a breach of publishing or collaboration or other agreement that governs research or work at the University or elsewhere.

• Advice on copyright and the availability of open-licensed materials can be sought from legalservices@soton.ac.uk.
• If you need to show third-party copyright works that are not cleared for recording, pause the recording and resume afterwards. Remember that material not cleared for recording may also be restricted from use in a live lecture.
• Note that although students should not re-publish recordings to public websites, there are no technological barriers to prevent them from doing so but they will be made aware of the University’s acceptable use policy and any breach of this will render them liable to academic misconduct proceedings and the University agrees to pursue these rigorously. Other infringements will be reviewed by Legal Services on a case by case basis.
• References to the CDPA 1988 are to the Copyright, Designs and Patents Act 1988 as amended from time to time.

Terms of Agreement

1. By signing this agreement you are agreeing that the University has the right, as referred to in the CDPA 1988, to:-
   • take photographs or make recordings of you; and
   • use the photographs or recordings made which includes using your image, likeness and voice;
   • publish, broadcast, show, distribute or otherwise communicate the photographs and recordings made; and
   • make multiple copies of, adapt, extract or edit the photographs, recordings & publications made under Clause 1.1 to 1.3;
   • in each of the cases above making use of different forms of technology without any restrictions and without the need for your further consent, and always in accordance with the University’s Lecture Capture Guidance.
2. You hereby grant a non-exclusive licence to the University for a period from the date of the making of the recording to the end of the following academic year of all performance rights in the recordings taken and waive all moral rights in your performance in the recording.
3. The University’s Intellectual Property Regulations still continue to apply with regard to the works which you create for the purpose of or for use in the recorded lecture (“Lecture Materials”) but in addition you grant the University, as referred to in the CDPA 1988, the right to copy, issue copies to the public, perform show or play the Lecture Materials in public, communicate the Lecture Materials to the public and to adapt or do any of the above in relation to an adaptation as part of the recordings taken.
4. The University reserves the right to remove and/or delete any recordings made which are in contravention of the University’s charter, statute, regulations, policies or any enactment of the law.
5. The period for which the University may retain recordings under the Agreement will start from the date the recording is made and last until the end of the following academic year. If the University does not take the recording down at the end of the period, and you cannot delete it yourself, please e-mail serviceline@soton.ac.uk and request deletion. 
6. You hereby consent to your personal data, including special category data, being processed for the purposes of this recording and subsequent publishing, as referred to in the CDPA 1988. Your personal data will be processed in accordance with the provisions of the Data Protection Act 2018 and the UK GDPR.  You understand that your image and/or recordings will be used for teaching, learning and assessment activities, only and that copyright in the recordings will be retained by the University of Southampton.
7. This Agreement will apply to all the recordings you make using the University lecture capture system on or after signature of this Agreement.

Please complete the electronic acceptance form.