Blackboard tool – Staff Enroller for Programme Leads

Contents

Programme Lead Staff guide: How to enrol on modules included in your department’s programmes using our Staff Enroller tool.

What is Staff Enroller?

Staff Enroller is an in house tool that lets certain groups of staff self-enrol onto Blackboard courses with an appropriate course role.

Anyone with a Programme Leadership role can use Staff Enroller to enrol in any Blackboard module included in their department’s programmes.

Find Staff Enroller in the Tools section on the main Blackboard navigation menu.

The Tools menu is found at the end of the Blackboard base navigation menu.

If you are working remotely, you must be connected to the Virtual Private Network (VPN) via GlobalProtect to use Staff Enroller.

How to access to Staff Enroller as a Programme Lead

You have automatic access to Staff Enroller if you are registered as a Programme Lead in CRUMS (Worktribe). Contact your CQA team if CRUMS needs updating.

How to give Programme Leadership access to a colleague/ Deputy Programme Lead?

You can add colleagues to Staff Ernoller if they need Programme Leadership access to Blackboard courses in your department – for example, add a Deputy Programme Lead.

From the main Blackboard menu select Tools/Staff Enroller.
A Programme Lead can access the Programme Leadership Admin menu.
Add the username of the member of staff you want to add to Staff Enroller.
Select Add.

Select the dropdown Programme Leadership menu and select Programme Leaderhskp admin. Add the staff username and select Add.

You can also unenrol staff you have added via this Admin page.

Permissions for the Programme Leadership course role

If you don’t have an existing course role, Staff Enroller will add you to a course with the Programme Leadership role. You will be able to:

View (not edit) all content.
Use Student Preview to view the course from a student’s view.
View and edit the Blackboard Gradebook.
Edit the Class Register to add staff members and edit roles. For example, add the Module Leads as the Primary Instructor.
You can remove staff who have been manually added to a course.

See our eLearn guide to staff enrolments for more information and ensure you are adding staff with an appropriate course role.

Enrol on modules linked to programmes in your department.

View the list of modules in a programme

From the main Blackboard navigation menu, select Tools and Staff Enroller.
Select the Academic year and programme.
Select and enrolment duration:
- Select Temporary Enrolment to enrol on a course for 24 hours (recommended).
- Select Permanent Enrolment to be permanently enrolled or to bulk enrol on multiple modules.
Select View Modules.

Select the academic year and programme from the drop down menus. Select View Modules.

Follow a Course ID link to be taken to a course

Select the link to a Course ID to be taken to the course.
If you don’t have an existing course role you will be enrolled with the Programme Leadership role.

Follow the link to a course ID to be taken to that course and enrolled as a Programme Lead. The Module Lead for each course is also listed in this view.

Unenrol from a course

You can unenrol from any course where you have been added as Programm Lead by selecting the Programme Lead UnEnrol tab in Staff Enroller.

Organise your Courses list and Notifications

We recommend you choose the Temporary Enrolment option to enrol on courses for 24 hours so your Courses list and notifications don’t get cluttered.

Filter your list of courses

You can filter your courses by:

Courses I teach – Instructor role.
Courses I support – Programme Lead and other staff roles.
Courses I am taking – Student role.

Notifications

You will receive notifications from any course you are enrolled on. You can block notifications by hiding a course. You can view Hidden courses via the Filter option.

Troubleshooting

I see an Unauthorised error message when I try to log into Staff Enroller.

You will have access to Staff Enroller if you are registered as a Programme Lead in CRUMS. Contact your faculty CQA team if CRUMS needs updating. If your data is correct in CRUMS and you see the Unauthorised message, open a Blackboard ServiceLine ticket.

Staff Enroller does not open when I select it

If you work remotely, you must be connected to the Virtual Private Network (VPN) via GlobalProtect to use Staff Enroller.

I do not see a module that is associated with my Programme

You will see all modules linked to your programme in CRUMS. Contact your faculty CQA team if CRUMS needs updating.

Some modules are listed in Banner but do not appear in CRUMS . See the guidance below on requesting access to a module not listed in your programme.

I need access to a module that is not currently in my Programme

Staff Enroller will only show you modules connected to programmes in your department.. If you need other access, contact the Module Lead, or your Administration and Assessment team, who can add you manually to the Blackboard module with the course role Programme Leadership or Auditing Instructor (no editing access).

I am already enrolled as a Teaching Assistant or Instructor on a module where I do not teach, and I want to be enrolled as the Programme Lead

If you are registered as the module lead you will be auto-enrolled onto Blackboard. Contact your CQA team if the module lead data is not correct in Banner or Worktribe. You may have been manually added to a module by the Module Lead – contact them if you need your role editing or removing. You can then control your enrollment via Staff Enroller and enrol yourself as the Programme Lead.

I need more permissions than I have as a Programme Lead for a particular module

Contact ServiceLine if you feel the course permissions given to Programme Leads need changing.

If you need content editing permission on a module, please ask the Module Lead to add you manually as a Teaching Assistant.

If you are responsible for leading or teaching on a module, you should be enrolled as an Instructor. See this guide on how to request access to Blackboard modules.

I can’t remove a staff member from a module

If you want to remove an Instructor, change their role first (you cannot directly remove instructors).

You won’t see the option to remove a course member (bin icon) if they are automatically added to the course via a Banner, CRUMS or Timetable enrolment feed, but you can select a more appropriate course role.
For example change the role to a :

Teaching Assistant to remove an Instructor from the Course Staff list, which is visible to students.
Course Content Viewer – for a view-only access to content.

See this guide for more information on removing staff members and editing roles.

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