Education Dashboard – View student information

Contents

The Education Dashboard supports staff to see student information including student ID card photos, module enrolment information from Banner, marks from Banner, and marks as recorded in Eassignments.

What can I use the Education Dashboard for?

Education Dashboards contains three main areas:

List of your Personal Tutees according to Banner Student Records.
A student search for view basic information of students who are not your tutees.
A module search to view lists of students by module.

What information can I see?

Any member of staff can search for a student by ID or surname to view:

Student name: note that if they have a preferred first name set in Subscribe, this will be used.
Student username and ID number.
The student’s Personal Academic Tutor (PAT) and PAT contact email.
ID card photo.
Programme and enrolment stats.
Student email address.
Module and module registration status for the current academic year.
A link to a student’s timetable.
*Coming soon – A list of the student’s Blackboard course enrolments.*

If you are Tutor you can additionally see:

A list of your undergraduate and postgraduate taught tutees by year group, and quick email buttons.
Available student assessment data such as module marks from banner and assignment marks from eassignments.
*Coming soon – Student Support Recommendations*

Find the Education Dashboard

Tutor Dashboard

You can find the link to the Education Dashboard via the Blackboard Institution Page.

Your personal tutees

Select Your personal tutees from the menu along the top of the page
Use the tabs near the top of the page to switch between your Undergraduate and Postgraduate taught tutees.
Use the buttons on the left to email all your tutees, or specific year groups of your tuttees.
Selecting a tutee image or their name will take you to their profile page.
Navigate a student profile page by selecting the tabs for Overview, Programmes & Modules and Assessment.
Please note that other staff may be able to search a student and view the Overview and Programmes and Modules tabs, but not the Assessment tab.

Student Profile

Selecting a student’s name will show their profile. Select the different tabs to view more information.

Overview

This page will show basic profile information about the student including their ID card photo, student ID number and a link to their timetable. *Coming soon – a link to MyEngagement to view their attendance*

Set a student communication preference

On a student profile you can add a short amount of free text under Contact details to note a student’s communication preference, for example, if they prefer email over telehone calls. Click the button “Toggle edit” to bring up the text box and then “Save” to save your comments.

Programmes & Modules

This page shows the current programme and module information for the student from Banner. *Coming soon – previous programme and module information*

Assessment (visible to tutor only)

This page shows module marks from Banner and also some eAssignment assessment marks, where possible.

Marks from eAssignment may not yet be finalised or released to students. These are to serve as an indicator of student progress and should not to be shared with the student.
Only PATs can view a student’s Assignment tab. If you have concerns about a tutees marks, you may want to speak to the module leader or the Student Office in the first instance, to build a clearer picture of what may be happening.

Coming soon – Blackboard

This page will show all the courses a student is enrolled on, their last access to Blackboard and to each course. This page is showing live data from Blackboard and can take a few moments to load.

Each course lists the primary instructor to contact for queries, where known.
A locked course has not been made available by the instructor. Please contact the teaching team in the first instance.
Where a student enrolment is not available, they are enrolled but cannot see the course. Please raise a ServiceLine ticket to troubleshoot their access.
There are different sections for teaching, programme and other types of course. Scroll down to view all courses.

Further Blackboard analytics can be viewed by Instructors in Blackboard.

Coming soon – Student Support Recommendations (visible to tutor only)

Student search

Select the Student Search bar along the top menu.
Enter a student’s surname, student ID or username to search.
If there are more than 20 matching students, results will be spread over multiple pages. Use the paging buttons at the bottom of the screen to move to another page.
By default, the search shows all matching students who have a current active enrolment. If you expand the Filters (using the Hide/show button), you can optionally limit to a specific faculty (or if desired school and department), to a level of study (undergraduate, postgraduate taught or postgraduate research) or include students who are not currently studying.
Select a student name to view a basic profile of this student.

Student search page with filters visible.

Module search

Select the Module Search bar along the top menu.
Enter a module code or course delivery number (CRN)
- If you have entered a module code and there is more than one delivery for that module, you will be asked if you would like to view all students or a specific CRN.
Select an academic year.
You can now see a list of students enrolled on this module (according to Banner student records), their enrolment status, PAT and degree programme.
Select a student name to view a basic profile of this student.

Privacy

Please be aware that any written information about a student, stored on a University system, can be requested via a Subject Access Request. Please ensure your use of the Dashboard is in line with University of Southampton regulations.

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