Using Vevox with Collaborate or Teams

Staff guide: using Vevox to run polls, quizzes, surveys, and Q&A in online sessions.

To use Vevox in an online teaching session, students will ideally need a second device (e.g. a phone) to answer Vevox questions while following the session, but could also participate by opening a new tab and entering https://vevox.app.

It can also help to share the direct link to the session, via ‘Copy web app link to clipboard’ in your Vevox dashboard.

Vevox, Collaborate and Teams all have different ‘chat’ options so you will want to clarify how you will use this in the session:

• Vevox has a Q&A option where participants can submit questions or comments and upvote others’ contributions.  Comments will be shown in ‘liked’ order.  Q&A can be turned off in the meeting settings.
• Collaborate has a chat pane that displays messages in chronological order.  It can be turned off in the session settings.
• Teams has a chat pane that displays messages in chronological order, but does include the option to ‘like’ others’ comments.  The chat pane is always present for signed in users.

Vevox in PowerPoint with Teams

1. Set up your PowerPoint to include Vevox and then you can add polls directly into your slides. See the Vevox guide to using their PowerPoint add-in for guides and videos on how to use Vevox with PowerPoint.
2. If your Vevox questions are embedded in your lecture slides, open the PowerPoint (independently of your Teams meeting).
3. Join your Teams meeting.
4. When you share your screen, select either Desktop or your PowerPoint presentation under Window.  Sharing the PowerPoint under the PowerPoint option won’t allow the Vevox integration.
5. In PowerPoint, go into the Slide Show view and poll your Vevox slides as you would in a face-to-face session.

Vevox Present View with Teams

If you have created your poll questions within the Vevox dashboard rather than within PowerPoint, you can run these using the Present View in Vevox.

See the Vevox guide to Using Vevox with Microsoft Teams for full guides and videos.

1. Log in to the Vevox dashboard.
2. Join your Teams meeting.
3. When you share your screen, select either Desktop or your Vevox dahsboard under Window.
4. Go to the Vevox dashboard, select ‘Present Fullscreen’ and run through the Vevox questions as you would in a face-to-face session.

Note that all the instructions above assume you are working with a single screen.  If you have a second screen, your options for monitoring Collaborate or Teams activity while sharing your Vevox PowerPoint or Present view increase, and you can use ‘Present Fullscreen’ from the Vevox dashboard.

Vevox in PowerPoint with Collaborate

1. If your Vevox questions are embedded in your lecture slides, open the PowerPoint (independently of your Collaborate meeting) and connect it to the Vevox meeting.
2. Join your Collaborate meeting.
3. Select Share Application/Screen – not Share Files.
4. Share Your Entire Screen.  Selecting the PowerPoint under Application Window won’t work, as when you go into the Slide Show it won’t show in Collaborate.
5. In PowerPoint, go into the Slide Show view and poll your Vevox slides as you would in a face-to-face session.

Note that you will not be able to see the chat pane in Collaborate at the same time as doing this, so may wish to turn this off in the Session Settings.

Vevox Present View with Collaborate

If you have created your poll questions within the Vevox dashboard rather than within PowerPoint, you can run these using the Present View in Vevox.

1. Log in to the Vevox dashboard.
2. Join your Collaborate meeting.
3. Select Share Application/Screen.
4. Share Chrome Tab and select Vevox.
5. Go to the Vevox dashboard, select ‘Present Fullscreen’ and run through the Vevox questions as you would in a face-to-face session.

This method allows you to go back and check on the chat pane in Collaborate while still sharing the Vevox present screen, but alternatively you could share Your Entire Screen, and run the Vevox questions in the same way.