Vevox – Office 365 PowerPoint add-in

Contents

Staff guide: Vevox’s newer Office 365 add-in replaces the legacy PowerPoint add-in. See this guide for the benefits and how to install it and start using it to deliver polls via PowerPoint.

Using the new Office 365 PowerPoint add-in

The new Microsoft Office 365 add-in has a different look, feel and functionality so users of the original add-in will need to take time to familiarise themselves with this new tool to ensure they’re comfortable with the changes before making the switch.

Use the add-in if you prefer to embed polls into PowerPoint, rather than run them on a separate screen using Vevox Present View.
The new add-in is available for Windows and Mac machines. You need to be editing PowerPoint in the Desktop app. View Microsoft’s guide to switching between online and desktop apps.
All polls are now created and edited in the Vevox Dashboard and then inserted into PowerPoint slides using the add-in.
All poll types included within Vevox can be used in the new add-in except analysis slides.
Polling questions AND responses are stored within your PowerPoint slides, meaning no separate files and content. The results can be shared with anyone with PowerPoint, whether they have a Vevox Add-in or not.
Running a poll is as simple as advancing through a normal presentation. Simply press ‘Enter’ on the keyboard or ‘Next’ with a remote control.
Integrates with PowerPoint Presenter View allowing you to see your notes, and previous and next slides while presenting.
All fonts, colours, and layout formatting are achieved through standard PowerPoint formatting and editing tools.

How to install the Office 365 add-in

The Office365 add-in does not currently support the online (browser) version of PowerPoint so you will need to work in the Desktop PowerPoint App.

Installing the PowerPoint Desktop app

If you don’t already have the Microsoft 365 apps installed on your device, you can Install them from your Office 365 account – see the link to Install in the top right of the screen. See this Microsoft guide for more information on installing apps.

Installing the Vevox add-in

If you are using a University machine with Windows 11, you should find the Vevox add-in at the end of the Home ribbon in PowerPoint. If you are using a Mac, or a personal device, view Vevox’s Step by Step guide to downloading & installing the PowerPoint Add-in.

Windows 10 users may need to activate the Office 365 Add-in in PowerPoint, as described below.

Select Editing and Open in Desktop app if you have opened PowerPoint in a browser/online.

If you are working in PowerPoint online, Select "Editing" then "Open in Desktop App".

Select Insert from the PowerPoint ribbon.
Select Add-ins. (The Add-in option may appear on the Home ribbon, depending on the version of Windows you are using)
Select Admin Managed to find all the university-enabled add-ins.
Select Refresh if the Vevox add-in does not appear.
Select Vevox for PowerPoint followed by Add.

The Vevox add-in will now appear on the Home ribbon.

The Insert Poll option appears at the end of the Home ribbon.

When you are prompted to log in to your account select the option to Log in with Microsoft or Log in with SSO (single sign-on).

Select Log in with Microsoft and you will be automatically logged into Vevox.

You can now connect to and add sessions from your Vevox Dashboard.

Guides and videos

Please note when following videos and instructions in these guides, UoS users need to use the option to Log in with Microsoft.

Quick video introduction to Vevox PowerPoint

FAQs

Will the polls work if I am presenting the PowerPoint in Teams?

Yes, but you need to select the option to share the Screen or Window that displays your slide show, instead of selecting PowerPoint Live or Present in Teams. If you have two screens you can choose PowerPoint present view so you can see your notes and next slides.

in caption. — In Teams, Select **Share** and then choose the **Screen** or **Window where your** slide show is displayed.

PowerPoint Live for Teams & Present in Teams uses the online version of PowerPoint and does not currently support the functionality of Vevox.

See this guide for more information about options for using Vevox in Teams.

You should copy the presentation and remove the Poll slides before uploading the PowerPoint to Blackboard ahead of a lecture. Students will see the questions and correct answers if the Polls are left in the presentation.

Can I use polls created in the legacy PowerPoint add-in using the new Microsoft add-in?

Not as such, as they’re incompatible and run very differently. You can however insert any poll from your Vevox dashboard into a PowerPoint presentation using the new Microsoft Office 365 add-in. So if you have run a session previously using the legacy add-in, you should be able to insert the poll slides from this session through the new add-in.

When will the legacy add-in be discontinued?

The legacy add-in will be retired by September 2025. If you are using the legacy add-in you will receive an email from Vevox with guidance on migrating to the new Microsoft add-in.

Do I need to uninstall the legacy PowerPoint add-in?

You can leave the legacy add-in in place – use the new one instead.

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